GOVERNING DOCUMENTS - COVENANTS, ARTICLES OF INCORPORATION, BYLAWS
Forest Hill Home Owners is an Ohio non-profit corporation that was formed in 1950 by filing articles of incorporation with the Ohio Secretary of State. Our operations are governed by the association's covenants and bylaws (sometimes referred to as code of regulations). Our bylaws have always been written according to the Ohio Revised Code for non profit corporations, ORC-1720. To resolve an ongoing controversy caused by a few residents who wanted the bylaws to be written according to the Ohio Planned Community Law, the Association hired Ken Kuehnle, an attorney from Columbus, OH, to resolve the controversy. Mr. Kuehnle is one of the foremost legal experts in this area. Mr. Kuehnle provided a detailed analysis confirming that, based on our covenants, which were written by John D. Rockefeller in the 1930s, our HOA does not does not qualify as an Ohio Planned Community. Mr. Kuehnle cites several examples of case law showing that should we add any component of the 2010 Ohio Planned Community Law to our bylaws, residents could take the Association to court and win. Thus, the Association has been correct in writing our bylaws according to ORC-1720 and must continue to do so. To read the full text of his analysis, CLICK HERE.
Under our bylaws, residents meet annually, usually in October or November, to elect our Board of Trustees (sometimes referred to as Directors). Our bylaws state that the number of Trustees can range from 15 - 50, with the Board determining the number. For 2019, the maximum number was determined to be 15. There are currently 12 Trustees. Information about these 12 Trustees can be found HERE. The Board of Trustees usually meets quarterly. The major responsibility of each Trustee is to chair at least one committee and serve on others.
The chair of each committee recruits members both from the Board of Trustees and from non-Trustee residents. Any resident who is interested in participating on any of the following committees, would like information about the activities of any of the committees, or is interested in forming a different committee, is encouraged to contact the President at president.fhho.org. Currently, active or planned committees are:
Welcoming New Members
Newsletter (writing, editing, delivery)
The Board of Trustees elects an Executive Committee consisting of a President, Senior Vice President, Treasurer, Secretary, Vice President of Membership, and Chair of the Board of Trustees. The Board also elects a Chair of the Standards Committee who also sits on the Executive Committee as a voting member. Information about members of the Executive Committee can be found HERE. Chairs of other committees may also sit on the Executive Committee as non-voting members, at the discretion of the President. The Executive Committee may appoint additional non-voting Vice Presidents, as needed. The Executive Committee typically meets on a monthly basis, or more often if required. According to the Ohio Revised Code for non profit corporations, ORC-1720, the Executive Committee has the full authority of the Board to make all decisions for the Board between Board meetings.
A planned schedule of meeting dates for the Trustees, Executive Committee, and the residents’ meetings are posted on this site.
At each meeting of the Executive Committee, residents and Board of Trustees the Association's secretary or a person appointed to serve as the secretary for the meeting, keeps minutes of the proceedings. Minutes of the Members’ and Trustees’ meetings are posted on this site. Executive Committee minutes are filed in the Corporate Office (The Blue Cottage.)